(Insights from GiGi Sheppard, a neurodivergent and differently abled event planner & consultant, and mommy of Noah.)
Planning an inclusive event doesn’t have to be complicated—sometimes it just takes a bit of empathy and the right perspective. As a neurodivergent, differently abled event planner, I’ve learned firsthand how even small accommodations can make a world of difference. Whether you’re hosting a birthday party, a community gathering, or a school function, here are some tried-and-true tips I’ve gathered to help everyone feel at home.
1. Provide Clear and Consistent Communication
- Advanced Notice: Share schedules, venue details, and any accommodations well in advance so guests can prepare, particularly if they thrive on routine or need specific accessibility arrangements.
- Visual Aids: Use pictures or simple icons to break down the event’s activities. Visual prompts can reduce anxiety and confusion for neurodivergent guests.
2. Create a Sensory-Friendly Space
- Quiet Corners: Designate a calm area away from loud music or crowds for anyone feeling overstimulated. Soft seating, noise-canceling headphones, or sensory toys can help self-regulation.
- Sound Adjustments: Keep background noise at a moderate level. Sudden, loud noises—like popping balloons—can be distressing for those with sensory sensitivities (myself included!).
3. Offer Flexible Seating and Mobility Options
- Spacious Layout: Arrange the space so individuals using wheelchairs or walkers can move freely. Personally, I’ve found that wider aisles and accessible ramps help everyone feel more comfortable.
- Varied Seating: Provide different chair heights and styles. Some folks might prefer a comfy cushion on the floor, especially if they have sensory needs.
4. Plan Activities for All Abilities
- Adaptive Games: Offer crafts or games with varying difficulty levels. In my experience, giving guests multiple ways to participate keeps everyone engaged.
- Sensory Activities: Consider hands-on, tactile options like water beads or kinetic sand. These can be both soothing and entertaining.
5. Encourage Peer Support and Education
- Buddy System: Pair attendees so they can help one another. It’s a simple way to foster friendships and ease social anxieties.
- Pre-Event Awareness: If it’s a classroom event, brief classmates or volunteers on how to be patient and supportive. This was a game-changer in many events I’ve organized.
6. Offer Dietary Considerations
- Inclusive Menu: Account for allergies or dietary restrictions (gluten-free, dairy-free, etc.). As someone who navigates multiple sensitivities, clear ingredient labels are invaluable.
- Label Foods Clearly: Ensuring that snacks and meal items are clearly labeled helps avoid confusion and stress.
7. Communicate with Caregivers
- Ask for Input: No one knows a child’s or adult’s needs like their caregiver. In my planning process, I always invite their suggestions.
- Provide Contact Info: Have a clear point of contact for questions or requests. Quick communication can defuse any stressful situation.
Final Thoughts
In my journey being Noah's mommy, and a neurodivergent, differently abled event planner and consultant, I’ve seen how small adjustments can shape a genuinely welcoming experience. When you take the time to consider a variety of needs, you create an environment of acceptance and comfort for everyone—guests and hosts alike.
At Noah’s Buddy Box, we’re all about championing inclusivity and uplifting the special needs community. By adopting these simple strategies, you’re not just hosting an event—you’re fostering a place of understanding, connection, and joy for all who attend.